Visa to Drive contains a comprehensive suite of solutions to assist you with meeting your duty of care obligations.
Visa to Drive handles the entire end-to-end process of checking driver licences. Replacing cumbersome paper based administration, Visa to drive makes use of a highly secure web based portal and an electronic exchange of driving licence data to check and verify individuals driving licence details.
Here’s how it works:
You provide us with the details of every driver, including additional nominated drivers that requires a driving licence check.
All drivers are issued with a data protection mandate which gives us permission to access their licence details. Drivers sign, scan and upload the document to TMC’s online system.
Any failures to return the mandate is reported back to you.
All signed mandates are verified by the DVLA which are then valid for 3 years.
Driver licence details are delivered to a secure web enabled interface ready for you to view and use to create a range of reports.
Once an initial round of checks have been completed, your drivers will be categorised into low, medium and high risk depending on the number of endorsements they have. This will enable you to schedule more frequent checks for drivers depending on their risk level, helping you ensure your exposure to risk is kept to a minimum and that every driver is licenced to drive at all times.
If you operate a grey fleet it’s essential that your drivers have business class insurance when driving their own vehicles for work purposes. With Visa to Drive you can be sure that you will never have a driver on the road without the correct policy. Upon renewal drivers are required to upload their insurance details to TMC’s online system which are then verified by one of TMC’s expert auditors. Should an employee fail to submit their policy on time TMC will chase them directly and let you know that the driver has breached your fleet policy.
Ensuring grey fleet vehicles are road worthy is an essential part of duty of care compliance. Should a driver have an accident and it is discovered that the vehicle did not hold a valid MOT certificate or had not been serviced in line with manufacturer’s guidelines then it could expose you to a Health and Safety investigation which may result in fines and prosecutions. Visa to Drive will give you the confidence that every vehicle within your fleet is road worthy. Once drivers upload their MOT certificates onto the TMC system they will be checked and verified to ensure the vehicle is legally allowed on the road.
A key element of duty of care is to ensure that all vehicles, whether company owned or grey fleet, are safe to drive at all times. Visa to Drive will provide you with an auditable record that every vehicle within your fleet has been subjected to regular safety checks. At intervals specified by your fleet policy, drivers will be required to log onto the TMC system and complete a declaration. The system can also be set up to store your fleet policy and request that drivers tick to confirm they have read it.